WWW.KIRTLEYTECH.COM

Contract & Catalog Management and Purchasing

eSchoolMall’s easyPurchase™ is a comprehensive electronic solution for enterprise-wide procurement processes, information and management. easyPurchase automates the purchasing process - from contract management and catalog presentation, to online requisitions and workflow-driven approval routing, to purchase order generation and desktop receiving. easyPurchase is a component of eSchoolMall’s powerful suite of online procurement solutions that includes easyBid™, our fully automated sealed bid engine, and easyQuote™, our electronic sourcing tool to automate the price quote process for buyers and for vendors. easyBid provides robust sealed bidding capability designed to automate and streamline the costly, time-intensive and often error-prone manual sealed bid solicitation process being used by most school districts and educational service agencies today. easyQuote helps buying organizations comply with purchasing regulations when multiple price quotes are required. Schools are demanding flexible tools to decrease time and cost in the sourcing process, to improve communication with their vendors and to increase buyer efficiency. easyPurchase was designed from the ground up for ease-of-use, rapid time to benefit and compelling return on investment. Faced with declining budget revenues, reduced administrative staff, and increased accountability requirements, over 1,000 schools and educational service agencies have turned to eSchoolMall and easyPurchase to save time and money in their procurement processes.

Customer Features

easyPurchase is equipped to interface with fund accounting and ERP financial systems through eSchoolMall's smartAgent™ middleware and implementation methodologies. By capturing all transactional information and communicating with the general ledger, easyPurchase satisfies the most critical aspects of financial management for schools. To leverage savings from an organization's negotiated contracts, easyPurchase provides visibility to awarded contract catalogs and pricing, on-line requisitioning, approval routing, purchase order generation, receiving and payment. Spend reporting and vendor management provide comprehensive information to manage spend and further identify sourcing opportunities. Intuitive and easy to use, easyPurchase links requesters, vendors and fund accounting systems together to create a full-service and
seamless e-Procurement solution. Hosted entirely on our servers, with 128 bit encryption and secure socket layering, there is no incremental technical infrastructure or software required. All that is needed to deploy easyPurchase is Internet access and a web browser. With easyPurchase, the most comprehensive K-12 e-procurement solution of its kind, the entire procurement process can be accomplished electronically.

Customer Benifits

Easy to use – requires minimal training

Reduced administrative time and cost to procure goods and services

Saves money on the goods and services procured

Facilitates faster, more effective communication between buyers and sellers

Workflow that is driven by the organization's business rules

Insures accountability and provides an audit trail by capturing all of the information on every purchase

Provides robust spend data and management information

Includes eSchoolMall's Customer Care support and maintenance

Proven technology in use by schools today

easyPurchase Process

Create Purchase Requisition

Requisitioners search the organization’s online catalogs, viewing their vendors and their pricing. Keyword or vendor catalog search capabilities built into easyPurchase return only those items requested by the requisitioner. Time is spent on buying the specific goods and services required, not wasted searching the web.

Route for Approval

Requisitions are routed, with e-mail notification, according to the organization’s pre-determined business
rules. Requisitions are approved at the line item level – rejected items can be returned to the requisitioner, while approved items continue on the approval route.

Generate Purchase Order

easyPurchase aggregates approved requisitions by vendor, by ship-to location. Authorized purchase orders are communicated per the vendor specified method: e-mail, fax or cXML. Reporting and hardcopy is available at every step in the purchasing process.